Cut Bank Public
Indian Education Parent Advisory Committee
By-laws of the Title VII Indian Education Parent Advisory Committee of Cut Bank Public School District 15.
NAME OF THE COMMITTEE
The name of the committee will be: Cut Bank School District Title VII Indian Education Parent Advisory Committee herein referred to as the IPAC.
PURPOSE OF THE IPAC
The IPAC is required by Title VII, Part A, Subpart 1, Section 7114, C, 4 of the No Child Left Behind Act of 2001. The purpose of the IPAC shall be to assist Cut Bank Public School District in fulfilling the Federal Government’s unique and continuing trust relationship toward the goal of ensuring that programs that serve Indian children are of the highest quality and provide for not only the basic elementary and secondary educational needs, but also the unique educational and culturally related academic needs of Indian children. The Committee shall not afford pecuniary gain, incidentally or otherwise to its members.
To achieve this purpose, the IPAC shall assist Cut Bank Public School District, herein referred to as the LEA, in developing, operating and evaluating the Title VII Indian Education Program herein referred to as the Program based on the unique educational and culturally related academic needs of Indian children for whom Cut Bank Public School District is providing an education.
Section 1: The IPAC shall assist LEA by the following:
- Assess the needs of the Cut Bank Public School District Indian children.
- Set program priorities based in part on the needs assessment.
- Implement programs to meet those needs, based on priorities set.
- Evaluate the success of the program through MontCAS and school records/data compiled by the LEA.
- Assist in compilation and preparation of the Title VII proposal.
- Approve by majority vote the Title VII application before submittal.
- Recommend Title VII personnel along with the LEA.
COMMITTEE AND DISTRICT RELATIONSHIP
Section 1: Cut Bank Public School District Title VII Director
- The Director will be a representative of the Superintendent of Cut Bank Public Schools.
- The Director is an ex-officio member of the IPAC and must be represented at any meeting held by the IPAC.
- The Director will serve as liaison between the IPAC and the District.
- The Director will provide the IPAC with monthly financial reports and analysis of expenditures of Program funds. Financial records shall be intact and accessible to the IPAC.
- The Director will provide monthly reports, including but not limited to personnel changes and Program changes.
- The Director will make available documentation concerning the IPAC by-laws, meeting minutes, and IPAC District membership.
- The LEA will compile needs assessments based on State of Montana and District statistical reports and shall present those findings to the IPAC.
Section 2: IPAC:
- The period of duration of this committees’ existence shall be concurrent to funding of the Title VII project.
- The IPAC will determine that the Program will not diminish the availability of culturally related activities for Indian students in the Program.
- The IPAC shall ensure that the Program for which assistance is sought will be operated and evaluated in consultation with, and with the involvement of parents, children and representatives to be served, including recommendation of personnel.
- The IPAC will assist in project development and review budget and financial reports and analyses to determine that grant funds are being used to supplement and not supplant the level of funds available to the community for the education of American Indian/Alaska Native children, in consultation with the LEA.
Section 3: LEA and IPAC assurances:
- The LEA and IPAC assures that they will use the best available talents and resources, including persons from the Indian community. (Section 7114(c)(3) of Part A, Title VII). Descriptions of positions will be formulated by the LEA in consultation with the IPAC to meet the needs of the program. The Cut Bank District will follow through with screening of all potential applicants. The LEA will submit a list of the best qualified applicants for IPAC review and implement standard hiring policies for new employees.
- The LEA and IPAC assures and sets forth the policies and procedures, including policies and procedures relating to the hiring of personnel, ensuring that the program will be operated and evaluated in consultation with, and with the involvement of, parents of the children, and representatives of the area, to be served. (Section 7114©(4) of Part A, Title VII). The IPAC shall act as a voice in representing the Indian students and their parents in the community. All supervision of Title VII personnel will be left to the professional personnel supervisors of the LEA. All changes and contact with Title VII personnel should follow the same sequence as all other professional and non-professional personnel employed by the LEA.
Section 1: The following are eligible to serve as members of the IPAC Defined by section 7114, C, 4 of the No Child Left Behind Act:
- Parents including all legal guardians of Indian children who will participate in the proposed Program in the local educational agency’s schools;
- Teachers in the schools including counselors, principals of schools served through, but not personnel of the Cut Bank Title VII Indian Education Program;
- Indian students attending secondary schools grades 9-12 of the agency who will participate in the proposed Program;
- At least 51% of the members of the committee shall be parents including all legal guardians of Indian children who will participate in the proposed project;
- The Superintendent, Director and personnel of the Program are ex-officio members of the IPAC. The Superintendent must be represented at any meeting. The Director is a representative of the Superintendent as stated in Article III, Section 1, A, B.
Section 2: Selection and terms:
- March 2011 the Parent members elected 3 at large members and carried over 3 officers to serve until September 2011.
- Thereafter, Six (6) members will be elected individually by position and majority vote of parents of Indian children to participate in the proposed Project including all guardians present during the September monthly meeting.
- Membership term for officers is for two (2) years and is one (1) year for members at large.
- Any member may resign.
- Members cannot transfer their position. Such vacancies of incomplete terms will be filled by majority vote of IPAC membership present. This member will serve only for the remaining term of vacating member.
Section 3: Member termination:
- Three consecutive unexcused absences from regularly scheduled meetings
- Any activities deemed by the majority of the IPAC inconsistent with the purpose of the IPAC
Section 4: Membership duties:
- Attend all scheduled meetings.
- Provide advice and input relative to project operations and, whenever possible, willingly and unselfishly use abilities for the good of the cause.
- Familiarize themselves with the rules and regulations and all correspondence relative to Title VII of the No Child Left Behind Act of 2001 and any and all pertinent information dealing with the State and District.
- Officers will attend any necessary training provided by the Program.
- Welcome all parents of Indian students who participate in the project at the IPAC meetings and encouraged them to give input or concerns.
- Vote according to the purpose of the IPAC when the Committee conducts official business.
Section 5: The powers of the IPAC:
- The IPAC shall have no power to enter into contracts of any nature or to spend project funds.
- Final written approval of the project proposal by the IPAC is necessary before submission to Office of Indian Education in Washington D.C.
- The IPAC reserves the right to fund raisers for special needs programs, i.e., conferences, pow-wows, exhibitions, etc.
- No IPAC generated funds will be spent without prior approval of a majority of IPAC membership present.
Section 1: Sub-committees: The PAC may establish the following standing sub-committees each year at the first monthly PAC meeting following the PAC elections:
- Cultural Education
- Fund Raising
- Needs Assessment
- Other committees may be formed as deemed necessary by the PAC.
- Volunteers from the PAC or community may serve on standing or temporary committees
Section 1: Officers of the PAC are as follows:
- Vice Chairperson
Section 2: Selection and Terms of Office:
- PAC officers shall be selected by majority vote of parents or legal guardians of Indian students participating in the project present at the September election meeting
- The length of service of IPAC officers will be two (2) years.
Section 3: Duties of Officers:
- Duties of Chairperson will be:
- Have knowledge of “Robert’s Rule of Order” for conducting a meeting.
- Set meeting agenda with Director
- Conduct IPAC meetings in an orderly manner
- Supervise non-district/non-federal fund raising to support IPAC activities
- Oversee expenditure of funds
- Duties of Vice Chair will be:
- Assist the Chairperson in his/her duties
- Conduct meetings in absence of the Chairperson
- Assume the duties of the Chairperson in case of his/her resignation or inability to serve.
- Duties of the Secretary/Treasurer will be:
- Prepare meeting agenda under the direction of the Chairperson.
- Record the minutes of all IPAC meetings
- Prepare printed minutes for approval by the IPAC
- Maintain and account for non-district IPAC funds raised to support approved activities according to LEA policies and procedures.
All meetings of the PAC shall be open to the public and shall be conducted according to “Robert’s Rules of Order.”
Section 1: Meeting Notices
- Notification of meetings will be posted on school calendar at the beginning of the school year
- All parents will be notified of date, time, and location for the year by letter in the September
- The IPAC shall meet each month
- Special meetings may be called by the Chairperson by a majority vote of the IPAC
Section 2: Quorum
- Four members of the IPAC shall constitute a quorum for the transaction of official business at any meeting.
- In the absence of a quorum, the IPAC may not conduct official business but may meet for the purpose of accepting minutes, hearing committee reports, providing advice and direction to the Title VII staff and open discussion of ongoing projects.
Section 3: Agenda
- Meeting procedures shall be as follows:
- Roll Call
- Approval of Minutes
- Director’s Report
- Statement of Expenditures and Fundraising
- Discussion Items
- Action items
AMENDING THE BY-LAWS
The LEA and IPAC will adopt and abide by reasonable by-laws for the conduct of the activities of the committee. (Section 7114(c)(4) of Part A, Title VII). The by-laws may be approved, amended, or repealed by a majority of IPAC members present at any regular meeting called for this purpose, providing at least five days written notice has been given of intention to alter, amend, or repeal, the said by-laws.
Any amendments must conform to the No Child Left Behind Act of 2001, Subchapter VII, 20 U.S.C. Section 7424 and be in accordance with District policy and procedures.
These by-laws shall be declared adopted when passed by two-thirds of the full IPAC at a regular meeting.
These by-laws will conform to all rules and regulation, guidelines of Title VII, P.L. 107-110, including regulatory guidance as provided under Education Department General Administrative Regulations (EDGAR). Additionally these bylaws will comply with the requirements contained under the Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. § 1232g; 34 CFR Part 99) or any other regulatory or statutory guidance as promulgated by the Department of Education from time to time. If any article, section, or subsection of these by-laws conflict with these rules and regulations, said article, section, or subsection are automatically null and void, and must be amended to reflect the spirit and intent of the law.
If, and when, the Parent Committee is to dissolve, the Parent Committee shall divest itself according to appropriate federal rules and regulations pertaining to funds and equipment.
The Chairman will withhold his/her vote in all meetings of the Title VII project, unless certain situations arise as in a tie vote.
April 11, 2011
Date Amendments Approved